Events Coordinator (Internship)
Event Partners:
Event Partners is a multi-award winning leader and principal player in the Events, Meetings, Incentive Travel and Destination Management industry. Our excellence is best illustrated in the impressive portfolio of outstanding projects we have delivered on behalf of national and world-renowned organisations, companies and institutions from across the globe. Supported by an international team, we are focused on the following markets: the US, Canada, Australia, New Zealand, Germany, Austria, Switzerland, France, Belgium, the Netherlands and the UK. We also work with clients from Russia, Asia, South Africa and South America.
We believe that our people are central to our success, our professionalism and our character. As a company we place great importance on creativity, teamwork and forging lasting relationships. As a result of proactively securing a large amount of business for Ireland in the coming years we are expanding and growing our company and the following position is available. The successful candidate will join the “BEST EVENT TEAM” award winner at the Event Industry Awards 2015. You will therefore have the opportunity to work within a dynamic, fast paced operations team of, giving you the opportunity to both contribute and grow.
The team you will join is passionate about events and not afraid to push boundaries. We aim to ‘Think Differently’ every day and nothing gives us more pleasure than beating our competition fairly and professionally. Our people helped us win Best Event Team because we believe in each other and our people never settle for second best. If you think you are a game changer who can be responsible for very happy clients then you might be the perfect person for our team.
Internship Job Specification:
Working within the Operations team assisting with the completion of some of the following tasks:
Assisting with the logistical management of Venue management, Catering, Audio Visual Equipment, Evening Function include staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion.
Venue management, Catering, Audio Visual Equipment, Evening Function include staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion
Liaising with suppliers – hotels, venues, transport, restaurants and activities etc. – to develop unique and exciting programs
Corresponding with suppliers
Re-confirming dates, times and booking information with all suppliers
Administrative assistance with the organisation, co-ordination and implementation of site inspections
Attending client meetings and preparation of meeting notes
Performing other administrative tasks and duties as may be required
Assiting with the preperation and booking of Site Inspections and Fam Trips
Invoice writing
Updating spreadsheets for Financial Controller
Funding applicaitons to Failte Ireland for Site Inspections and Fam Trips
Work on-site with Operations during event (after hours and weekends included)
On a daily basis reporting to your assigned Manager
Types of projects to include but not limited to:
Incentive Programs
Corporate Meetings
Conferences
Award Ceremonies
Exhibitions
Promotions and Product Launches
Consumer & Trade Shows
Festivals
Site Inspections
Familiarization Trips
Key skills and attributes:
Enthusiastic and willing to learn
Creativity and flair – with a hands on approach
Attention to detail, organized and punctual
Self-motivated and able to work effectively both independently and as part of a team
Multi-tasker with the ability to work on several projects at once
Relationship builder – both internally and externally
Ability to work to deadlines
Good Knowledge of MS PowerPoint and Excel is essential
Excellent communication skills and phone demeanor
Professional attitude towards all stakeholders
Exceptional Internet researching skills
Fluent English is essential, additional languages would be an advantage
Please apply here.